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Administrative Coordinator (Multiple Vacancies)
Rutgers University
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Posted: 01-Mar-25
Location: New Brunswick, New Jersey
Internal Number: 244090
Position Summary:
Rutgers University – Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator. Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master's programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R's brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways. Reporting to the Sr. Associate Dean for Finance and Administration at Rutgers Business School.
The position responsibilities include and are not limited to the following:
The position responsibilities include and are not limited to the following:
- Office management, program coordination, and budgeting processes for the Dean's office and other supported departments.
- Provides executive administrative support to the Sr. Executive Associate, Sr Associate Dean and Vice Dean's in the Dean's Office which will include data collection and analysis for the Dean's Office.
- Oversees and coordinates administrative functions and operations for the RBS-Newark and New Brunswick Dean's Office, including, but not limited to, front-office operations, business, accounting, personnel, events, payroll, and communications.
- Develops and implements plans on time and within budget. Coordinate, manage, track, and submit contractor forms, ensure policies are followed, complete background checks, contracts signed, and various forms of staff payment are signed and executed.
One position is located on our Livingston Campus in Piscataway and the other position is located at the Newark Campus. Travel between campuses is required for both positions.
Minimum Education and Experience:
- Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
- Also requires a minimum of two years of relevant experience in an administrative function, good communication skills, and computer literacy.
City: Newark
State: NJ
Equipment Utilized:
- Standard software: MS Office, various home-grown applications, etc. This position regularly uses the following:
- MS Office Suite
- ADOBE PDF Files
Physical Demands and Work Environment:
- This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is largely a sedentary role; however, some filing is required, which would require the ability to move files, open filing cabinets, and bend or stand as necessary.
- Must be able to lift and move boxes (up to 25 lbs)
- This position must have the ability and willingness to travel between campuses. This position may require evening and weekend hours.
Posting Number: 25ST0189
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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https://marketingjobs.digitalsummit.com/jobs/21117639/administrative-coordinator-multiple-vacancies
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